Recovering 12,400 PLN in tax overpayments for imported goods
We helped a small trading company correct errors in customs documentation. The process took 5 weeks and brought measurable benefits.
Handel-Import S.C. reached out to us after an internal audit revealed inaccuracies in VAT settlements when importing from Asia. The Development Consulate team analyzed 47 invoices and customs clearance documents, which allowed recovering frozen funds in just 5 weeks.
The challenge
The client struggled with incorrect classification of goods in the customs system, causing them to overpay excise tax for 18 months. The problem concerned 3 main product groups, where each mistake generated an average of 260 PLN in unnecessary costs with every clearance.
Our approach
Let's get down to business: our team of experts from Development Consulate performed a verification of all import documentation from 2023. We prepared customs declaration corrections, which were sent to the appropriate Customs and Tax Office in Szczecin along with a substantive justification.
The solution
We prepared a complete application for the refund of overpaid tax, considering current interpretations of regulations. We secure your next step, which is why we also implemented a new checklist for the client's accounting department as part of the process, allowing verification of customs codes in 15 minutes before sending the order to the agency.
Results
Thanks to our actions, the client recovered 12,400 PLN, and the import procedure was sealed against future errors.
Timeline
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May 2024Audit of import documentation
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June 2024Submission of corrections to the office
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July 2024Approval of the fund refund
"I was skeptical because I thought it was the customs agency's fault. Development Consulate pointed to a specific point in the documents where we were losing money. The refund hit our account faster than we expected."